Columbia Hospitality is committed to protecting the privacy and security of personal information provided by job applicants ("you," "your"). Generally, the personal data we collect from you helps us manage the recruiting and hiring process with you, conduct Columbia Hospitality’s business, and comply with Columbia Hospitality’s legal obligations.  This Applicant Privacy Policy (“Privacy Policy”) explains how we collect, use, disclose, and safeguard your information when you apply for a position with our company.

1. Information We Collect

We may collect the following types of personal information from you as part of the recruitment process:

• Personal Identification and Contact Information: Name, address, phone number, email address, and other contact details.
• Professional and Previous Employment Information: Employment history, education history, certifications, references, and skills.
• Demographic Information: Voluntary self-identification information where permitted by law.  Demographic information and characteristics of protected classifications , such as race or ethnicity, nationality, languages spoken, marital status, religion/religious beliefs, veterans status, and gender.
• Application Materials: Resumes, cover letters, work samples, and other documentation you submit along with job interview notes.
• Background Information: Criminal records, in accordance with state laws, credit checks, where legally permissible, and reference check data.
• Digital Information: IP address, device information, and online application activity when you apply through our website.

2. How We Use Your Information

The personal information we collect is used for the following purposes:

• Recruitment and Hiring: Assessing your suitability for the role, processing your application, conducting interviews, and communicating with you about the recruitment process.
• Compliance: Ensuring compliance with applicable legal and regulatory requirements, such as equal employment opportunity laws.
• Governmental Investigations or Legal Proceedings: As required or expressly authorized by laws or regulations applicable to our businesses. 
• Improvement: Enhancing our recruitment process and maintaining accurate records for business operations.

3. How We Share Your Information

We may share your personal information under the following circumstances:

• With Service Providers: Third-party vendors who assist with recruitment and background checks, as necessary.
• With Affiliates: Entities within Columbia Hospitality and Columbia Hospitality Collection property owners, as necessary, to facilitate decision-making and compliance.
• Legal Obligations: When required to comply with legal obligations, court orders, or governmental requests.
• Business Transactions: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction.
• External Advisors: Such as legal advisors and accountants.

4. Retention of Personal Information

We retain your personal information for as long as necessary to complete the recruitment process and as required to comply with legal, regulatory, or reporting obligations. If you become an employee, your information will be retained and managed under our employee privacy policy.

5. Security of Your Information

We have implemented appropriate technical, administrative, and physical safeguards to reduce the risk of loss, misuse, unauthorized access, disclosure or modification of your personal information. However, due to the inherent nature of the internet, no method of transmission or storage is completely secure from intrusion or other unauthorized access by others.

6. Your Rights

Depending on your location, you may have certain rights regarding your personal information, including:

• Accessing, updating, or correcting your personal information.
• Requesting the deletion of your personal information.
• Objecting to or restricting certain data processing activities.
• Receiving a copy of your personal information in a portable format.

To exercise your rights, please contact us using the details below

7. International Applicants

If you are located outside of the United States, please note that your personal information may be transferred to and processed in the United States, where data protection laws may differ from those in your jurisdiction.

8. California Residents

If you are a California resident, you are entitled to certain rights with respect to your information, as described below.

• Right to Know: You may have the right to know what information Columbia Hospitality has collected about you, including the categories of information, the categories of sources from which it is collected, the business or commercial purposes for collecting, selling, or sharing it, and the categories of third parties to whom we disclose it. This information is provided in this Privacy Notice.
• Access and Data Portability: Subject to certain exceptions, you may have the right to request a copy of the information that we collected about you during the 12 months before your request.
• Deletion: You have the right to request that we delete information that we collected from you and retained, subject to certain exceptions.
• Correct Inaccurate Information: You may have the right to request that we correct inaccuracies in the information we maintain about you.

Any request for a disclosure required under this California law should be sent to us via email at info@columbiahospitality.com or via regular mail at:

Columbia Hospitality, Inc.

ATTN: Legal Department

2200 Alaskan Way, Suite 200

Seattle, WA 98121

Please note that under this law, we are not required to respond to your request more than once in a calendar year, nor are we required to respond to any request that is not sent to the email or mailing address designated above.

9. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or other circumstances. The revised policy will be posted with an updated "Effective Date."

10. Contact Us

If you have questions or concerns about this Privacy Policy or how we handle your personal information, please contact us at:

Columbia Hospitality
2200 Alaskan Way, Ste 200 Seattle WA 98121
Phone: 206.239.1800
info@columbiahospitality.com

Updated 10/3/2025